FAQ

How much does the ARTiFACTS service cost?

It’s free.

How will ARTIFACTS be useful to my research?

ARTiFACTS integrates with the scientist's daily workflow. ARTiFACTS helps document and archive study designs, materials, and data. The system allows researchers to establish an immutable Proof of Existence for research outputs. ARTiFACTS facilitates sharing of materials and data within a laboratory or across laboratories. ARTiFACTS also facilitates transparency of laboratory research and provides a network design that details and credits individual contributions for all aspects of the research process, including the ability to formally cite the work of others, receive cites for one’s own work at all stages of research and send information to the blockchain where it is recorded in immutable form.

What is Proof of Existence?

The ARTiFACTS POE capability allows you to immutably establish that you possessed any digital item at a given point in time:

  • The ARTiFACTS service uses a decentralized blockchain to store tamper-proof time stamps for any digital content.
  • Users can easily cryptographically hash (fingerprint) any digital content (file, data set, idea, email, image, manuscript, etc.) and send or ‘transact’ the created hashes to the blockchain.
  • ARTiFACTS will shortly enable easy search and retrieval to verify hashes and time stamps on the blockchain at any time.
  • ARTiFACTS only uses your file to create the fingerprint hash
  • Users can choose whether to be anonymous or to selectively disclose name, description or other information. All data can be 100% confidential--only the secured hash is necessary in the blockchain.

What happens when I send a citation to the blockchain?

One unique aspect of the ARTiFACTS system is its ability to both send and count citations to all types of research outputs. ARTiFACTS posts the citing project’s ID and the basic bibliographic information details of the cited work immutably on the distributed ledger. ARTiFACTS is thereby building impact ledgers in real time for all cited works, their contributors and those who are giving attributions.

How can I contact the ARTIFACTS team if I have a question that the FAQs don’t answer?

info@artifacts.ai

How can I get started on using ARTIFACTS?

Anyone can create an ARTiFACTS account for free at sys.artifacts.ai.

How do I create a lab group/organizational group?

The best way to create a lab or organizational group on ARTiFACTS is to create a project for that group. Then, individual activities associated with those projects within the lab can either be organized into components of the lab project or into their own separate projects which are linked to the lab group project.

What services can I use with ARTIFACTS?

ARTiFACTS supports many third-party add-ons. For storage, you can connect to Amazon S3, Dropbox, GitHub, Google Drive, Bitbucket, Dataverse, GitLab and OneDrive. For citation management, you can connect to Mendeley and Zotero. ARTiFACTS also has its own default storage add-on, ARTiFACTS Storage, if you choose not to connect to any third-party add-ons. Coming soon: Box, Figshare and ownCloud.

What can I do with a file after uploading it into a storage add-on?

You can view, download, delete, and rename any files uploaded into ARTiFACTS Storage. Plain text files can be edited in your browser. All files are assigned unique, persistent identifiers, suitable for use in citations.

Files in third party storage add-ons might have restrictions on renaming or deleting.

What is the cap on data per user or per project?

There is currently no applied limit on storage per project, and there is no applied overall cap on the amount of ARTiFACTS Storage per user. Each project is created with a default ARTiFACTS Storage enabled. Each project can additionally have any number of add-ons connected to their project to extend its usability and allow access to existing data/materials.

The limit of add-on storage options varies by provider. We recommend users utilize the storage option that is ideal for their data (e.g., with respect to accessibility or security) and connect that service to their ARTiFACTS project(s) rather than transfer the data to ARTiFACTS storage. As of 1/2018 the storage add-on options and their respective limits are:

  • Google Drive: 15 GB free, unlimited for G Suite for Education users
  • Amazon S3: 5GB free for 12 months
  • Dropbox: 2GB free
  • GitHub: open source repos are free, $7/month for private and 10MB per repository limit
  • Bitbucket: 1GB free per month for LFS
  • GitLab: 10GB free per repository
  • OneDrive: 5 GB free
  • Coming Soon:

  • Dataverse: free, 1TB storage on Harvard Dataverse; other Dataverses set alternate limits
  • figshare: 20GB free private storage, unlimited public
  • Box: 10GB free, may be more for Box for Education users
  • ownCloud: free, unlimited cloud-accessible storage on your own servers

More add-ons will continue to be added. Many academic research institutions may offer enterprise licenses for the tools above that provide increased storage limits.

There is no limit imposed by ARTiFACTS for the amount of storage used across add-ons connected to a given project. ARTiFACTS storage is offered as a complement to these options and to allow complete documentation of a research project’s lifecycle. Please see the ARTTerms of Use for details.

What is the individual file size limit?

Individual files must be 5GB or less to be uploaded to ARTiFACTS Storage. Larger files can be stored in an add-on.

Control Your Privacy Settings

The ARTiFACTS platform includes privacy settings for your Profile, Projects, and Project Components. Everything other than your Profile name is Private by default. You must be an administrator on a project or component to change the privacy settings. If you're an administrator, you can make your project private or public and alternate between the two settings--using the Make Private/Public buttons at the top of most pages. You can have different privacy settings on your project and components, thus controlling which parts of your overall project are public or private. Public elements are accessible for viewing and in search results to all ARTiFACTS platform users.

How do I get a DOI or ARK for my project?

DOIs and ARKs are available for public projects. To get a DOI or ARK, first create a project. Then click the "Create DOI / ARK" link, located in the top left of the page below the project title. A DOI and ARK will be automatically created.

What if I don't want to make anything available publicly in ARTIFACTS?

The system is designed to support both private and public workflows. You can keep projects, or individual components of projects, private so that only your project collaborators have access to them.

How secure is my information?

Security is extremely important for ARTiFACTS. When you sign up and create a password, your password is not recorded. Instead, we store a bcrypt hash of your password. This is a computation on your password that cannot be reversed but is the same every time it is computed from your password. This provides extra security. No one but you can know your password. When you click "Forgot your password," ARTiFACTS sends you a new random password because it neither stores nor has the ability to compute your password.

Is data stored on ARTIFACTS Storage encrypted? What are my options?

Transfer of data to ARTiFACTS Storage is encrypted with SSL (external storage add-ons may have their own policies). Data at rest is not encrypted on ARTiFACTS Storage. If you would like your data to be encrypted at rest, you can encrypt it before uploading to ARTIFACTS Storage. You can also use the Amazon S3 add-on and implement server-side encryption on S3

How do I report a potential security issue?

If you would like to report a security issue, please email info@artifacts.ai for instructions on how to report the security issue. Do not include details of the issue in that email.

Is ARTIFACTS HIPAA compliant?

ARTiFACTS is not currently HIPAA compliant. If you use a HIPAA-compliant storage provider that is available as an ARTiFACTS add-on, we recommend using that service connected to your ARTiFACTS project to meet your HIPAA requirements. Please refer to your institutional policies regarding specific security requirements for your research.

I found content on ARTIFACTS that I believe infringes on my copyright. What should I do?

ARTiFACTS acts in accordance with the Digital Millennium Copyright Act (17 USC § 512). Please refer to Section 20, “PROCEDURE FOR MAKING CLAIMS OF COPYRIGHT INFRINGEMENT”, of the Terms of Use for more information.

How does ARTIFACTS store and backup files that I upload to the site?

For ARTiFACTS Storage, files are stored in multiple locations and on multiple media types. We keep three types of hashes (MD5, SHA-1, SHA-256) for files. We keep parity archive files to recover from up to 5% bit error. We use Rackspace for active storage and Amazon Glacier as a backup location. Full backups are hosted at Glacier (including parity files), and there are daily backups on Rackspace Backups for 60 days. Please refer to Rackspace and Glacier documentation for details about the other robustness features they provide.

The ARTiFACTS database is backed up daily in encrypted form by Rackspace Backups for 60 days. Further, the ARTiFACTS database is backed up incrementally twice a day and in full weekly; these backups are encrypted and kept indefinitely on Amazon S3. Database backups are verified monthly.

Operational data (e.g., config files) for other ARTiFACTS services are backed up in primary cloud file storage for 60 days.

Logs are stored in a third party aggregation service for 90 days and are then backed up to Amazon S3 indefinitely.

What do I do if I lost my email confirmation for ARTIFACTS registration, or I never received it?

Log in to ARTiFACTS with the email address and password of the account you created, and there will be a link to resend the confirmation email.

My email address has changed. How do I change my login email?

From your "Account Settings" page, you can add additional email addresses to your account, and select which of these is your primary email address. Any of these emails can be used to log in to ARTiFACTS.

How do I deactivate my ARTIFACTS account?

From your "Account Settings" page, you can request a deactivation of your ARTiFACTS account. A member of the ARTiFACTS team will review your request and respond to confirm deactivation.

How do I delete a project or component?

To delete a project or component, navigate to the project or component and click on Settings in the gray navigation bar. There you will see a red Delete button. If the project or component has nested components, you must delete the nested components before you can delete the parent project or component.

I accidentally deleted a file from my project. Can I get it back?

Nope. It’s gone.

How do I move a file from one storage add-on to another? Or one component to another?

You can move files between components and add-ons (provided the components and add-ons are a part of the same project) by simply dragging and dropping from within the "Files" section on the project "Overview" page or in the "Files" tab via the project navigation bar. The Dataverse add-on does not currently support this feature.

How do I rename a project?

You can rename a project or component by clicking on its title in the top left of the project or component "Overview" page.

I'm a contributor on a private project but can't seem to access it. What happened?

You may have been removed from the project by one of the administrators. You can get in touch with one of the administrators to ask if you were deleted and whether they can re-add you to the project.

I can't find my project when I search for it on ARTIFACTS. What’s wrong?

The search function only returns public projects, so if you are searching for one of your own private projects, it will not be returned in the results. To search for your own projects, go to your dashboard and look through the list displayed there, or use the "My Projects" tab in the navigation bar.

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